Archive for the 'Collaboration' Category

And google responds

Call it observed parallelism, call it different ways of getting to the same place but either way, hot on the heels of Zoho opening up it’s services to Google and Yahoo account holders, Google has just advised that it is now possibly to view a spreadsheet directly from the URL (ie without being invited and logging in).

I have a situation where I run a cashflow sheet in Google docs, other people in my organisation need to access it but don’t like to use their Google accounts (no idea why - late adopters maybe!)

This feature will allow them to access the document without logging in - yay!

Obviously people need to think a little of the security ramifications of this but it’s an interesting development. Some folks are having a play on an open Google doc over here - check it out!

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It’s about collaboration, not service transition

I posted last night about Zoho allowing logins with Yahoo and Google user details. This morning my feedreader has been inundated with posts about this very topic. Most see the wood for the trees and identify this as a major step for collaboration.

On a post over on Zdnet however I read something a little disquieting when it was suggested that the main feature needed was the ability to import documents en masse into Zoho.

In my opinion this comment misses the point - it’s not about trying to facilitate users to make the shift into another walled garden, it’s about breaking down the walls and allowing people to play, no matter which garden they’re hanging out it. Zoli has it right when he says;

Why not just make all documents available to online users, no matter where they were created? You should be able to list your Google and Zoho documents, open them, edit them, and save to whichever format (and storage) you want to.

Maybe it’s Zoho’s private ownership that allows them to chart a path that seems more in tune with this open garden approach - time will tell how that strategy pans out for them.

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Zoho turns up the heat…

News today that Zoho is now allowing logins using either a Google or a Yahoo account login. The login utilises Goggle/Yahoo’s authentication API. This seemingly small change is pretty massive in that it allows a whole new level of cross application sharing and collaboration.

Apart from logging into Zoho with existing accounts, users also have an option to import contacts from Google and Yahoo! accounts to the Contacts section under Zoho Accounts.

This functionality is also useful for sharing documents. Now documents can readily be shared with other who have Google or Yahoo! accounts. They can login to Zoho with their Google or Yahoo! credentials and view shared documents without having to create new Zoho Accounts.

Zoho has the following to say to justify this move;

Why this move?
zoho-lifehacker-poll.pngWe obviously want many users to try out and use our applications. Apart from that, we noticed that when users try Zoho, they prefer our apps to competition. This Lifehacker poll conducted few months back for example gives you a snapshot.

There are two takeaways from the poll like the one above (and other polls we conducted).

  1. Many users don’t prefer creating yet another account for yet another online app
  2. Users prefer Zoho to Competition when they try both (In case of the above poll, around 75% prefer Zoho)

We hope this little feature is useful. More than these polls, we want to hear from you if this is useful. Please do let us know your feedback.

No matter the reasons, we’re seeing Zoho go from strength to strength - it needs to be borne in mind that Zoho is a small privately funded startup located in India, they’re doing something that Google, will their billions in disposable income, seem unable or unwilling to do.

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Worklight secures more VC funding

Stoked to read this morning that Worklight (DIversity coverage here) has secured USD12mill series B funding.

Worklight creates Enterprise 2.0 offerings that bring the look and feel of popular online consumer interfaces to business users. Worklight CEO Shahar Kaminitz says;

The vision behind WorkLight is that the kind of computing experience we have at home has become much stronger and more compelling than the kind of IT we have at work, It’s not just a matter of feeling good about the software you’re using, but it also inflates to hard dollars. The ability to collaborate and share knowledge and information with our friends on Facebook were completely missing in the workplace

Congratulations to the Worklight team

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Twitter’s ability to lubricate communication…

A buddy and I have an ongoing argument about Twitter - he sees it as a waste of time, akin to passing notes back at school.

I on the other hand see it being a valuable communication facilitator - case in point an experience this afternoon.

A software vendor is in the process of discussing the development plans of a large platform player - nothing too interesting there. It seems however that the platform player has been a little recalcitrant in getting back to said vendor. Here’s where twitter comes in, the issue isn’t something one would blog about, neither is it one that one would send an email about. It is however just the issue that one would post a short, sweet tweet about.

That tweet, in essence a little bit complaining, a little bit despondent, was noticed by a number of people connected directly and indirectly with the platform player - hey presto - moves underway to resolve the issue before it becomes anymore of an issue - problem circumvented, communication facilitated.

Twitter does have a purpose!

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Dreaming of a mesh world

The blogosphere is abuzz with discussion about Microsoft’s LiveMesh announcement yesterday. Essentially, and initially, LiveMesh is a platform that allows synchronization (currently PC only) between machines and the clouds by collecting various feeds into one locale.

Given the timing of this announcement, it was fortuitous that I was scheduled to speak with Gibu Thomas, CEO of SugarSync today. I started off by using the opportunity to talk to Gibu about what LiveMesh means for his own offering.

He’s very upbeat saying that the main takeaway from the Microsoft announcement is that it is an affirmation of what they have been espousing for the past 4 years. Gibu told me that for the first year of their offering they were unable to obtain funding - synchronisation wasn’t seen as a growth area. The industry realises that under todays multi-device scenario, synch is a core requirement for users. I then went on to ask Gibu some other questions about his offering and mesh in general.

What comments can you make as to Microsoft’s abilities to create a compelling synch platform?

What Microsoft says is important, it is a real validation for SharpCast (the company behind SugarSync) that Microsoft deems it so important and sees that there is in fact a monetizable business behind it - the economics of bandwidth and storage are such that broader synch options cannot be free on an ongoing basis.

If mesh is important however, mesh providers need to be Switzerland - any device, be it WinTel, Mac, Symbian, iPhone etc need to be part of it. It is hard to see how a proprietary player can create a truly neutral mesh platform.

There are lots of in-the-clouds backup options out there - explain what gives your offering a point of difference?

It is all about reducing complexity in people’s lives. SugarSync can be thought of as successful when people forget it exists - but it fulfils their requirements in the background. For years the notion of “your stuff anywhere and on anything” has been in existence. That notion will come to fruition when it occurs with no real user time and effort, but a seamless and background set of processes.

One of SugarSync’s points of difference is that it provides for near instantaneous live active syncing. When a user accesses a copy remotely it is synched back to all his other devices. There is a need to make synch transparent, to abstract it from the specific devices a user may have. While other offerings rely on replicating files from device to device, we’ve created functionality that avoids the bandwidth and memory issues this might raise this includes inline transcoding of file types and the ability to intelligently route the syncing and downloading direction.

It’s about repurposing the synch experience, the success of Blackberry is an example of this, it succeeded in large part due to it’s transparency and immediacy, users didn’t need to create a schedule for syncing - from their perspective their Blackberry data IS the same data as on their Outlook instance - Mesh platforms should work similarly.

One of the biggest barriers to people moving their data to the clouds (be it office productivity apps, SaaS accounting or backup) is the trust factor. People are scared that a) someone might do something dodgy with their data b) the service provider might disappear along with the data. How do you instill confidence in your customers that you’re here to stay?

There is a difference between perception and reality when it comes to this issue. A few years ago I wouldn’t have dreamed of leaving my credit card with an e-commerce business, but would have typed it in each time. Now I have no qualms having Amazon store my cc number given the ease it gives me to be able to one click purchase.

People’s perceptions will shift given time, and mesh platforms will give the user the ability to choose which files sync to the clouds and which only sync between devices. The data itself is encrypted on the wire and in the data centre.

We also escrow the key - while some users might wish to hold the key themselves, they are less keen when they realise that if the key is lost then so is the data. More savvy users however are able to obtain the key thus providing yet another layer of security for the offering.

The benefit synch offerings have over cloud backup is that if the provider disappears, the data is still there, synched between all the devices - it doesn’t rely on data in the clouds and is thus arguably an easier sell than pure play SaaS

Bandwidth is a big limiting factor to the move to the clouds. Do you see that you’re providing a solution that will become more palatable as speeds increase or do you have some other strategies to ease the connectivity pain?

Bandwidth well get better with time, having said that users demands will also increase. Technologies can help to increase the efficiency of the downloads and take specific use cases and solve them (for example creating a P2P sync for some usages). There is an initial price to pay to get data synched - like mirrors in lift lobbies users should take the opportunity caused by a meaty upload to go out and smell the roses!

Any last words Gibu?

The real key is that the move to a mesh situation is like the move from VCRs to TiVO. With synch there have been many point solutions that solved a subset of the user needs, but it’ll be the platforms that provide a broader offering that will create real user value. Synch is an important offering as it encompasses backup, sharing, access and collaboration.

Disclosure - Sharpcast has given Diversity Limited free SugarSync access.

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More on SFDC/Google apps

I’ve just been alerted to the following video;

It looks compelling, and Phil Wainewright goes hyperbolic to the extreme when he says;

When it takes just a mouse click to open Gmail and have the message saved with the prospect record, it won’t take long before Gmail becomes the default email system for most Salesforce users

Yeah like maybe if SFDC was the one system that enterprise used, everyone within an organisation was always locked within a SFDC environment, and enterprise had faith in on-demand office productivity apps…

But it isn’t, they aren’t and it doesn’t.

Get real guys - SFDC/Google apps, at this point in time isn’t ground breaking.

However…… a very reputable source (who by the way has been using MS Outlook and MS Sharepoint within a Salesforce environment for well over a year already), tells me that Salesforce are spending huge amounts of money to seamlessly provide a Microsoft integration to the same (or better) extent that the SFDC/Google one does).

Now that would start to be game changing…. And would fit nicely into the software+services play that Redmond keeps waxing poetic about. It would fit nicely with where enterprise is currently at and it would dovetail with SFDC’s target and current market.

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Digital Strategy…

Calling all Kiwis (or those with an interest in New Zealand in the digital world). Communications and Information Technology Minister David Cunliffe is calling feedback on the Draft Digital Strategy 2.0 which was released for public comment today.

What do readers think? Hollow platitudes or a visionary document? Substantial paradigm change or same old same old?

It’s a good opportunity for the kiwi digerati to contribute - carpe diem!

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New version of groupSwim released

I got an email from the GroupSwim guys this morning (I’ve reviewed their offering previously) proud to tell me that they’ve released the latest version of their software. Top of the list of improvements is file collaboration.  Using GroupSwim, you can now add files by emailing them into the site, adding them to discussions, or uploading them directly.  Once they are in the system, GroupSwim provides;

  • Tagging and indexing for easy discovery using our search
  • Managing multiple versions of the document
  • Suggesting related files and discussions based on what you are reading
  • Previewing from the web so you don’t need to download in order to see what is there

There is much more in the release including their improved semantic search engine creating a fully-fledged collaborative system.

Well done guys and keep up the good work!

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Onlne document collaboration presentation…

A plug here for Diversity contributor Mike Riversdale who is running a 75 minute workshop around the use of online document collaboration (using Google Docs as the example) at the conference, “Engage Your Community“:

Using Blogs, YouTube and other Cool Tools to achieve your group’s goals

The conference details:

Waikato 2020 Communications Trust, a voluntary organisation dedicated to helping the community benefit from computer technologies, will hold a one-day conference, Engage Your Community: Using Blogs, YouTube and Other Cool Tools to Achieve Your Group’s Goals, on Tuesday, April 22, 2008.

The conference, to be held in the Waikato Management School of the University of Waikato, Hamilton, will include a series of practical workshops led by experts and community group leaders who are currently using these tools.

Sign-up online …

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